财务政策:表格

Most financial forms are available on SkidSync in your club's portal under the Treasury tab. Financial forms are reviewed and approved weekly by the SGA Vice President for Financial Affairs, the Director of 领导 Activities and the SGA Accountant during the check approval process. 有些表格要求 additional review/approval from multiple college entities, so submit requests well 在你的活动之前.

费用请求

• The Expense Request Form can be used to request reimbursements up to $200, cash advances up to $200, online credit card purchases with the SGA credit card, payment for contracted students/employees and/or checks to be made out directly to outside vendors. 它是 preferred that clubs/committees make checks out directly to outside vendors.
• Documentation is required for most requests in the form of original, itemized receipts, price quotes/invoices, itemized lists of anticipated purchases or written confirmation 来自供应商的价格.
• Only one cash advance may be taken out at a time per event. 剩余的钱和收据 from cash advances must be returned to the 领导活动 Office 三天内 火博体育购买.
• 合同 must be approved before expense requests are submitted. 合同/事件的批准 should be submitted at least 两个星期 prior to the event and at a minimum must be approved before an event takes place.

存款形式

旅游的形式

• A 旅游的形式 should be filled out for each member of a club/committee that spends money on a trip and should be submitted as documentation with an Expense Request.
• Only one check may be requested per 旅游的形式, but multiple days may be documented.
• All original itemized receipts must be attached to the 旅游的形式. MapQuest(或 comparable website) printout should be attached for mileage reimbursements. 俱乐部/委员会 should not submit for gas reimbursement unless rented vehicles were used. SGA将 reimburse for mileage driven up $0.35 per mile; however, clubs/committees may choose to reimburse their members at a lower rate.
• The 旅游的形式 may be used for mileage reimbursement, hotels, meals while traveling, 收费等. 请参阅第3节.2.4. for details on spending limits, etc.

服务请求

Catering requests should be used for any event involving dining services or catering. 应提交表格 两个星期 事件发生前. 四个星期 should be allowed for any events of an exceptionally large or complex nature.

 

补充资金申请s

• 俱乐部/委员会 may request supplemental funding by filling out a 补充资金申请.
• Requests for a supplemental generally take 两个星期. B&F Committee will meet with the requesting club/organization/senator and make a recommendation to the Senate, which votes on final approval.
• A new club chartered at a point in the year that does not allow the club to participate in the spring 预算ing process may obtain an operating 预算 by applying for a supplemental. Clubs chartered during the first semester may apply for up to $3,000, and clubs chartered during the second semester may apply for up to $1,500.

类别转移

• A category transfer is when a club/committee transfers funds from one category in 他们之间的预算.
• 俱乐部/委员会 may apply for a category transfer if there is a justifiable reason (i.e. money is left over from an event, more money is needed in a category, etc.) by filling out a Budget Modification Request.
• B&F Committee must approve category transfers in order for them to take effect.
• Category transfers are not intended to change the overall structure of a club/committee’s 预算.
• Money may not be transferred into the Refreshments/Entertainment category.